Projects we have delivered. Results you can verify.

The challenge

Running Odoo across multiple subsidiaries in Rwanda, Kenya, DRC, Senegal and beyond — each with local currency, local tax rules, pay-as-you-go billing workflows, and IoT data from hundreds of thousands of connected solar units. A single misconfiguration affects families in rural Africa who depend on this system for electricity.

Why it matters

"When your ERP serves a company that provides electricity to 1.9 million rural households, there is no margin for error. Bboxx is the most operationally demanding Odoo deployment we have worked on — and the most meaningful."

What we delivered

• Multi-company Odoo architecture across African subsidiaries
• PAYG billing workflows integrated with mobile money payment data
• Inventory management for solar hardware distribution across field networks
• DevOps infrastructure — stability across high-latency, low-bandwidth environments
• Deployment and configuration adapted to each country's fiscal and operational constraints

The challenge

Enterprise-scale Odoo deployment in a regulated financial services environment. Swiss data residency requirements, strict audit trails, GDPR compliance, and an infrastructure that cannot tolerate unplanned downtime. Most Odoo consultants never work at this scale or under this level of regulatory scrutiny.

Why it matters

"Helvetia operates in an environment where regulatory non-compliance means fines, not just inconvenience. Delivering Odoo at this scale, in this sector, validated our DevOps methodology under conditions most Odoo consultants never encounter."

What we delivered

• Odoo infrastructure configured for Swiss financial services compliance requirements
• Data residency architecture — EU-compliant hosting with Swiss data sovereignty constraints
• Security configuration: 2FA, IP allowlisting, full audit logs per GDPR
• DevOps pipeline — zero-downtime deployment procedures for an always-on enterprise environment
• Performance tuning for high-volume transaction processing

The challenge

A luxury fashion brand with physical boutiques, an e-commerce store, wholesale accounts and a complex product catalogue — leather variants, colours, sizes, seasonal collections — all needing to be unified in Odoo without disrupting the retail experience that defines the brand.

Why it matters

"Bobbies customers expect a premium experience at every touchpoint. Odoo had to be invisible to the customer and indispensable to the team. We delivered both."

What we delivered

• Odoo e-commerce store configured for luxury fashion UX
• Product catalogue with full variant management (colour, material, size) across 200+ references per season
• POS configuration for physical boutiques — unified with online inventory
• Stock management across boutiques and central warehouse
• Wholesale B2B portal for retail partners
• Seasonal collection workflow — new SKUs from lookbook to online in hours, not days

The challenge

Deploying Odoo within a Toyota operational context means working alongside enterprise systems, adapting to Toyota Production System principles, and delivering a configuration that integrates cleanly with existing infrastructure without disrupting operations.

Why it matters

"Working within a Toyota environment means every configuration decision is scrutinised against operational standards that most companies never reach. It raised our bar."

What we delivered

• Odoo configuration within Toyota operational scope
• Integration with existing enterprise systems and data flows
• Service and after-sales workflow configuration
• Custom module development adapted to Toyota process requirements
• Technical documentation and knowledge transfer to internal teams

The challenge

Champagne production has some of the most complex traceability requirements in the food and beverage industry — lot management across multiple vintages and cuvées, disgorgement and dosage tracking, EU wine regulations, and a luxury e-commerce experience that must match the prestige of the brand.

Why it matters

"Roederer does not cut corners — on their Champagne or their systems. Delivering Odoo to a 250-year-old luxury house means the configuration has to be as refined as the product."

What we delivered

• Odoo Manufacturing for Champagne production workflow
• Lot and vintage traceability — from grape reception to finished bottle
• Inventory management across production stages (riddling, disgorgement, dosage)
• EU wine regulation compliance within the Odoo quality module
• E-commerce store configuration consistent with luxury brand standards
• B2B portal for professional buyers and distributors

The challenge

Design agencies live and die on project profitability — and most do not know if a project was profitable until it is over. The challenge was giving White4Design real-time visibility on project margin, team utilisation and billing status without adding administrative overhead to a creative team.

Why it matters

"When creative teams start tracking time with discipline, agencies discover which clients are actually profitable. White4Design now knows — before the project closes."

What we delivered

• Odoo Project and Timesheets configured for agency workflows
• CRM pipeline from brief to signed contract
• Project budget vs actual tracking in real time
• Automated timesheet to invoice workflow — T&M billing in two clicks
• Retainer billing for recurring client relationships
• Team utilisation dashboards for capacity planning

The challenge

A field service company with dozens of client sites, recurring service contracts, and a team deployed across locations needs an Odoo configuration that the office team and the field supervisors can both use — without training them like software engineers.

Why it matters

"In field services, the margin lives in execution. A missed visit is a credit note. A late invoice is a cash flow problem. Odoo eliminated both for Mr Bleu."

What we delivered

• Odoo Field Service configured for cleaning operations
• Recurring service contract management — monthly, weekly, daily schedules
• Field team planning with mobile access for supervisors
• Client site management — SLAs, access instructions, contact persons per site
• Automatic invoicing from completed service records
• Customer portal for contract and invoice access

The challenge

Construction companies lose margin in the gap between their quote and their close — uninvoiced subcontractor costs, uncoded purchases, and a billing cycle that runs three weeks behind the work completed. Lopez needed margin visibility before the job finished, not after.

Why it matters

"Lopez Construction now knows their margin on every active job every day of the week. The billing cycle went from weeks to days. The management team stopped discovering losses after handover."

What we delivered

• Odoo project configuration with analytical axes per job
• Job costing — budget vs actual updated in real time as costs are posted
• Progress billing — situations from declared completion percentages, retention calculated automatically
• Subcontractor order management with three-way invoice matching
• Purchase orders with mandatory job reference — every cost coded at entry
• Planning and resource scheduling across active sites

The challenge

Each part needs full traceability from raw bar to delivered batch — heat numbers, operator stamps, FAI reports, non-conformance records. Their previous ERP forced operators to print, sign and re-key everything. Quality department was three weeks behind on documentation.

Why it matters

"Aerospace audits no longer require a panic week of folder-hunting. The customer documentation pack is generated from Odoo in minutes, not days."

What we delivered

• Odoo Manufacturing with multi-level routings per part family
• Shop-floor tablets capturing operator, machine, tooling and heat number per operation
• Non-conformance and CAPA workflow integrated with quality module
• FAI (First Article Inspection) document generation from production records
• Material genealogy — full forward and backward trace from a single serial number

The challenge

Stock between Shopify, Amazon Seller Central and the 3PL was constantly out of sync. Oversells generated refunds and Amazon performance penalties. The finance team reconciled marketplace payouts in Excel — five days per month.

Why it matters

"Stock errors dropped 94%. The monthly close went from 9 days to 2. The brand launched in two new countries without adding finance headcount."

What we delivered

• Odoo as single source of truth for stock across DTC store, 3 marketplaces and 3PL
• Real-time inventory sync with overselling protection
• Subscription billing with dunning and churn analytics in Odoo
• Marketplace payout reconciliation automated — fees, refunds, ad spend posted per channel
• Returns workflow unified across channels with restock and refund automation

The challenge

Stuck on Odoo 14 with no clear migration path. Custom code written by three different consultancies, undocumented. Regulator audits required uptime guarantees the legacy infrastructure could not meet.

Why it matters

"GDP audit passed two months after migration with zero findings on the IT system. Performance improved 4x on the heaviest queries."

What we delivered

• Full technical autopsy with code inventory and risk scoring per custom module
• Migration to Odoo 18 with 9 custom modules refactored and 5 deprecated against standard features
• FMD serialisation flow validated end-to-end on staging before cutover
• Production cutover in 3h 42min — within the 4h SLA, zero data loss
• Post go-live monitoring stack: Grafana + Prometheus on PostgreSQL and Odoo workers

The challenge

A recall scenario required pulling batch records, allergen statements and distribution lists in under 4 hours. Their previous setup needed two days. US FDA and EU regulations demanded different label data per market — managed manually.

Why it matters

"Mock recall went from 2 days to 30 minutes. The plant passed BRC audit with the highest rating it has ever received."

What we delivered

• Lot traceability from raw ingredient reception to shipped pallet
• Allergen matrix per recipe with automatic carry-over to finished product labels
• Multi-warehouse stock with country-specific labelling rules
• Recall simulation report — affected lots, customers and quantities in under 5 minutes
• EDI integration with three retail customers for orders, ASN and invoices

The challenge

Asset utilisation was invisible. Maintenance was reactive — equipment broke down on customer sites, generating credits and lost rental days. Inter-depot transfers were tracked on paper.

Why it matters

"Asset utilisation visibility increased rental revenue by 11% on the existing fleet. Breakdown call-outs dropped 38% in the first year."

What we delivered

• Odoo Rental with per-asset utilisation tracking and availability calendar
• Preventive maintenance schedules driven by usage hours, not calendar dates
• Workshop module with parts consumption linked to each work order
• Inter-depot transfer workflow with mobile sign-off
• Customer portal — contracts, off-hire requests, condition reports

The challenge

Batch yields varied wildly between shifts and nobody could explain why. Safety data sheets were maintained in a separate document system, often out of date with the actual formulation. Inter-site transfers triggered customs paperwork done manually.

Why it matters

"Yield variance dropped from 11% to 3% once shift data became visible to plant managers. SDS audits passed without remediation actions."

What we delivered

• Process manufacturing in Odoo with formula management and yield tracking per batch
• SDS generation linked to formulation — a recipe change triggers an SDS revision
• REACH substance register integrated with purchasing and production
• Inter-site transfer workflow with intra-EU customs documentation
• Quality control plan per product family with in-line and finished good tests

The challenge

Configurable products with thousands of fabric, dimension and option combinations broke their previous e-commerce platform. Delivery scheduling was managed in spreadsheets per region. Showroom orders took 3 days to reach production.

Why it matters

"Order-to-production lead time dropped from 3 days to same day. Showroom staff stopped re-keying anything. Customer NPS on delivery experience went up 22 points."

What we delivered

• Configurable product matrix in Odoo — fabric, size, option, lead time per variant
• Unified order capture from web, showroom POS and B2B portal
• Delivery planning module with two-person delivery slots and customer SMS confirmation
• Production order generated automatically from confirmed sale, with supplier purchase triggers
• Customer portal — order status, delivery slot, invoice and after-sales

The challenge

Each enterprise client demanded API integration on their own terms — REST, SOAP, EDI, flat files. Custom code was bolted onto a legacy system that crashed under peak load. Hub managers worked offline because the WMS was unusable on mobile.

Why it matters

"Peak Black Friday traffic handled with zero downtime for the first time. Onboarding a new enterprise client went from 6 weeks of dev work to 3 days of configuration."

What we delivered

• Odoo Inventory configured as WMS with mobile-first hub operations
• Integration layer normalising 14 client APIs into a single internal order schema
• Routing engine integrated with Odoo for daily wave planning
• Real-time POD capture from drivers with photo evidence stored against the shipment
• Infrastructure migrated to autoscaling pods with separate read replicas for client APIs

The challenge

Subsidy paperwork (MaPrimeRénov', CEE, Ma PrimeAdapt) added 4-6 hours per project, often re-keyed from quote to subsidy file to invoice. Installation teams were dispatched manually. Maintenance contracts went un-billed for months.

Why it matters

"Administrative time per project dropped 70%. Maintenance revenue, previously leaking, became a stable recurring line on the P&L."

What we delivered

• CRM-to-installation pipeline with subsidy file pre-fill from quote data
• Installation team dispatch with skill matching (electrical, hydraulic, certification level)
• Job costing per installation with subsidy revenue posted as a separate analytical line
• Maintenance contracts with automatic visit scheduling and invoicing
• Customer portal — install schedule, certifications, maintenance reports, subsidy receipts

The challenge

Each clinic ran its own veterinary software. Group purchasing power was wasted because nobody knew real consumption. Insurance reimbursements were chased manually per clinic. Controlled substance traceability was inconsistent.

Why it matters

"Group purchasing leverage delivered 9% savings on consumables in the first year. Insurance receivables aging dropped from 78 days to 31."

What we delivered

• Odoo deployed alongside clinical software for inventory, purchasing and finance
• Central pharmacy with replenishment to clinics based on real consumption
• Controlled substance register with double-signature workflow and full audit trail
• Insurance billing automation with status tracking per claim
• Group dashboards — margin per clinic, per service category, per practitioner